Nailsworth Youth & Community Enterprise
Minutes of Committee Meeting held (following AGM) at the Nailsworth Subscription Rooms at 9.00pm Wednesday 23rd November 2022
Present: Jonathan Duckworth (JD), Chair, Les Haines (LH), (Minutes), Tracy Shipp (TS), Fred Ashworth (FA), Fern Bratby (FB), Pam Brown (PB), Iain McIvor (IM), Mark Peer (MP), Dave Parker (DP), Claudia Weston (CW), Cliff Jordan (CJ)
1. Apologies:
Apologies had been received from Deirdre Lister (DL), Andy Hammond (AH)
2. Minutes of Previous Meeting held on 14th September 2022:
The Minutes of the Meeting had been circulated by TS by email.
3. Matters Arising:
There were no matters arising and they were accepted as a true record.
Action: to be published on our website PB.
4. Any Urgent Business:
4.1 Utilities- Dealings with Waterplus:
FB said that the Ombudsman, in pursuing its own enquiries in our contested dealings with Waterplus, had not received the information it required from that party and they were continuing on the case. NYCE’s current position is that we have an outstanding bill of £1361.58; we are holding back payment in the expectation of a favourable settlement and compensation for the trouble we have been put through in trying to get Waterplus to follow its own charging rules for waste water drainage. Action: Ongoing FB/ Ombudsman
4.2 Replacement Windows Project:
FB reported on limited but slow progress on the plan to replace 6 windows; she has recently conferred with Amberley Windows and Barry Hunt, the two contractors involved in production and fitting, about time scales. The latter says he is in a position to do the installation from March onwards so the work is to go head on that assumption.
Action: FB
4.3 Cleaning of Stone Window Mullions:
At previous meetings it has been highlighted that the masonry of the stone mullions in the locations where we intend to replace the 6 windows mentioned above are dirty and pitted after decades of exposure to air pollution, weather and condensation. If we install the windows without remedial action on the stonework it would have a detrimental effect on the appearance of this substantial and important investment.
FB and DP reported that they have had a recent site visit with Jake Edgerton who has successfully worked with us before on the stone-cleaning of the front facade and chimney and wall repairs. He has quoted (£4K+) for the works including scaffolding. Meeting discussed the quote and whether there was a need to clean up the window in the stairway area to the meeting room (which is in a better condition than the other 5). After debate it was accepted that the work should be carried out in its entirety as per the quote. The contractor will be in a position to get on site in December/ January.
One challenge will be to find sufficient gaps in the room hire schedule to allow access for the works which could take up to 10 working days in total and this will require careful liaison with the contractor.
Action: FB, DP, PB (bookings) in liaison with contractor
4.4 Fire Safety:
PB, FA and DP reported that they had, on 17 October, attended a fire safety course arranged courtesy of Nailsworth Town Council and they have certificates to prove it!
DP as part of his fire safety responsibilities had been present at the annual inspection of fire extinguishers by our contractor, City Fire Protection Ltd. In the course of the inspection the engineer suggested we replace the water extinguishers with foam ones at a cost of £417.00.
After discussion it was agreed to continue with the existing extinguishers until they reached the end of their recommended life cycle (10 years). Action: DP to keep under review during his monthly maintenance checks
4.5 Condition of Rear Lane Nearest Courts:
MP, being aware of recent discussions about potential repairs to the rear lane, brought to notice that the hard surface area immediately outside the gated entrance to the tennis courts
is in a muddy and poor condition made worse by recent heavy rain. He asks for the location to be looked at again to effect a repair with a suitable surface covering such as washed shingles or tarmac. Meeting agreed the problem ought be looked at by a group of Trustees.
Action: JD, FA, IM and MP to confer and arrange a site visit at a suitable time/date
5. Any other Business:
5.1 LH said he will be attending the next county Village Hall Network meeting arranged by
GRCC at Shurdington the following week. He is going mainly because there will be a
presentation on energy conservation / reducing bills. He will confer later with DP if anything
useful comes out of the meeting.
6. Date of Next Meeting:
The next meeting will be at 7.30pm Wednesday 25th January 2023.
Nailsworth Youth & Community Enterprise
Minutes of Committee Meeting held (following AGM) at the Nailsworth Subscription Rooms at 9.00pm Wednesday 23rd November 2022
Present: Jonathan Duckworth (JD), Chair, Les Haines (LH), (Minutes), Tracy Shipp (TS), Fred Ashworth (FA), Fern Bratby (FB), Pam Brown (PB), Iain McIvor (IM), Mark Peer (MP), Dave Parker (DP), Claudia Weston (CW), Cliff Jordan (CJ)
1. Apologies:
Apologies had been received from Deirdre Lister (DL), Andy Hammond (AH)
2. Minutes of Previous Meeting held on 14th September 2022:
The Minutes of the Meeting had been circulated by TS by email.
3. Matters Arising:
There were no matters arising and they were accepted as a true record.
Action: to be published on our website PB.
4. Any Urgent Business:
4.1 Utilities- Dealings with Waterplus:
FB said that the Ombudsman, in pursuing its own enquiries in our contested dealings with Waterplus, had not received the information it required from that party and they were continuing on the case. NYCE’s current position is that we have an outstanding bill of £1361.58; we are holding back payment in the expectation of a favourable settlement and compensation for the trouble we have been put through in trying to get Waterplus to follow its own charging rules for waste water drainage. Action: Ongoing FB/ Ombudsman
4.2 Replacement Windows Project:
FB reported on limited but slow progress on the plan to replace 6 windows; she has recently conferred with Amberley Windows and Barry Hunt, the two contractors involved in production and fitting, about time scales. The latter says he is in a position to do the installation from March onwards so the work is to go head on that assumption.
Action: FB
4.3 Cleaning of Stone Window Mullions:
At previous meetings it has been highlighted that the masonry of the stone mullions in the locations where we intend to replace the 6 windows mentioned above are dirty and pitted after decades of exposure to air pollution, weather and condensation. If we install the windows without remedial action on the stonework it would have a detrimental effect on the appearance of this substantial and important investment.
FB and DP reported that they have had a recent site visit with Jake Edgerton who has successfully worked with us before on the stone-cleaning of the front facade and chimney and wall repairs. He has quoted (£4K+) for the works including scaffolding. Meeting discussed the quote and whether there was a need to clean up the window in the stairway area to the meeting room (which is in a better condition than the other 5). After debate it was accepted that the work should be carried out in its entirety as per the quote. The contractor will be in a position to get on site in December/ January.
One challenge will be to find sufficient gaps in the room hire schedule to allow access for the works which could take up to 10 working days in total and this will require careful liaison with the contractor.
Action: FB, DP, PB (bookings) in liaison with contractor
4.4 Fire Safety:
PB, FA and DP reported that they had, on 17 October, attended a fire safety course arranged courtesy of Nailsworth Town Council and they have certificates to prove it!
DP as part of his fire safety responsibilities had been present at the annual inspection of fire extinguishers by our contractor, City Fire Protection Ltd. In the course of the inspection the engineer suggested we replace the water extinguishers with foam ones at a cost of £417.00.
1
After discussion it was agreed to continue with the existing extinguishers until they reached the end of their recommended life cycle (10 years). Action: DP to keep under review during his monthly maintenance checks
4.5 Condition of Rear Lane Nearest Courts:
MP, being aware of recent discussions about potential repairs to the rear lane, brought to notice that the hard surface area immediately outside the gated entrance to the tennis courts
is in a muddy and poor condition made worse by recent heavy rain. He asks for the location to be looked at again to effect a repair with a suitable surface covering such as washed shingles or tarmac. Meeting agreed the problem ought be looked at by a group of Trustees.
Action: JD, FA, IM and MP to confer and arrange a site visit at a suitable time/date
5. Any other Business:
5.1 LH said he will be attending the next county Village Hall Network meeting arranged by
GRCC at Shurdington the following week. He is going mainly because there will be a
presentation on energy conservation / reducing bills. He will confer later with DP if anything
useful comes out of the meeting.
6. Date of Next Meeting:
The next meeting will be at 7.30pm Wednesday 25th January 2023.