2014 AGM minutes

The committee of currently 8 Trustees continues to work to meet its charitable objectives (the provision of educational and recreational opportunities for young people and the community). In order to meet this objective an ongoing renovation and maintenance programme is being carried out on this landmark building at The Nailsworth Subscription Rooms, Bath Road.

The current Committee has worked closely together for nearly six years and it is gratifying to see the changes that have been brought about. I would like to thank everyone concerned for their individual contributions. The Committee will continue to strive to further improve facilities but would welcome people with energy and enthusiasm to join us.

One of the main focuses this year has been on the proposed change in the Charities status to a Charitable Incorporated Organisation. This will enable NYCE to take full control of the Assets of the charity currently held by Ambition UK, formally The National Association of Clubs for Young People. We hope this will be achieved soon.

Improvements to the building – inside and outside

The major undertaking this year has been the replacement of the roof to the rear 1908 extension which has been at considerable expense.

The side entrance to the building has been considerably improved with the tarmacing of the footpath.

The major undertaking this year has been the replacement of the roof to the rear 1908 extension which has been at considerable expense.

The side entrance to the building has been considerably improved with the tarmacing of the footpath.

The windows in the Coffee Bar have all been replaced with double glazed units, this thanks to a kind donation from Fern Bratby’s family given in the memory of John Bratby who contributed so much to the success of NYCE and the maintenance of the building.

The boiler for the central heating system has been replaced by a new more efficient boiler which enables the main hall and other parts of the building to be heated separately.

The rear of the building has been substantially improved thanks to Nailsworth Tennis Club who have now turned the old Five-a-Side pitch into a new tennis court with floodlighting and replaced all the old fencing.

Work to be carried out when funds allow are the re-pointing of old brickwork and the replacement of the canopy over the front entrance to the building, the plans for this have already been approved.

Bookings

The main hall has been in constant use with Ruskin Mill occupying the building on a regular basis for drama teaching. The Phoenix Table Tennis Club has continued to thrive in the Subscription Rooms environment. Two badminton sessions take place and there are regular classes for young peoples training of Circus Skills

The Hall has been rented out for private parties and musical events. The Nailsworth Twinning Association held a successful event, the Tennis Club a Barn Dance and ourselves a Rock and Roll Dance, there have been numerous other events and private activities in the building. Income from bookings has continued to increase substantially over the last year.

Links with other charities

NYCE continues to have a good working relationship with Ambition formally National Association of Clubs for Young People who, as the custodial trustees of the building, are kept informed of all developments. When the change of status of NYCE is completed they have agreed to transfer the freehold of the building to the new CIO.

Gloucester Voluntary and Community Action (GAVCA) and members of your Committee are taking advantage of their training sessions on all aspects of running a charity.

NYCE has been enrolled as an Environmental Body to provide and maintain a general public amenity and this enabled NYCE to apply for a grant from the Landfill Communities Fund for appropriate works. Thanks must go to Gloucestershire County Council for the Community Building Improvement Grant which helped with the reproofing of the rear extension.

Improvements to channels of communication

The NYCE website www.nailsworthsubrooms.org.uk is regularly updated and carries information about all aspects of the NYCE work. Usage figures show that it attracts a lot of interest.

NYCE publicises its activities through the Nailsworth News to whom we are particularly grateful for their coverage and support. The Committee is looking constantly to increase publicity and the marketing of the Nailsworth Subscription Rooms.

Funding

NYCE has achieved a position of mainly self funding for the maintenance of the Nailsworth Subscription Rooms. Rent from the Community Workshop for the lower ground floor and from the Lease to the Tennis Club has provided an important source of income.

The Future

The Business Plan which identifies its key objectives and the ways in which it hopes to meet them have mostly been met and we strive to meet the remainder as soon as practically possible. We are always looking for people with new ideas and would happily welcome them to the Committee as co-opted members.